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Print selection how to#

This will automatically size the text in the worksheet so that all the rows and columns will fit onto one page in the printout. Still in Page Break Preview, you’ll see the blue lines around the data in the worksheet, indicating that there’s now only one page instead of the four pages previously shown.Īlternatively, to achieve the same result, in the Ribbon, select File > Print > Settings > Fit Sheet on One Page. Any page breaks that were on the sheet will disappear. Without adjusting column widths, this will guarantee that all columns will print on one page. Now select Page Setup > Scaling > Height > 1 page. This will fit all the columns to one page. In the Ribbon, select Page Setup > Scaling > Width > 1 Page.ģ. However, you can adjust the scaling of the worksheet to force it to print on only one page.Ģ. This means that no scaling has been applied and Excel will insert the page breaks automatically. In the Ribbon, in the Page Layout tab, the Scale value in Scale to Fit is 100%. To view the page breaks, click on the Page Break Preview button in the bottom right hand corner of your screen, or in the Ribbon, select View > Page Break Preview. You might have a worksheet that needs to fit on a single page but when you go to Print Preview, or to Page Break Preview, automatic page breaks are created as the worksheet is too big to fit onto one page.ġ.

Print selection how to#

The same principle applies to “Columns to repeat at left”.This tutorial will explain how to print selected worksheets on one page in Excel and Google sheets. To take that example to the extreme, if you selected row 500 at “Rows to repeat at top” it would not begin repeating until the page after the page that row 500 naturally prints on. If you select rows 4 and 5 as “Rows to repeat at top” page 1 will still print as it appears on screen but beginning with page 2, only rows 4 and 5 (not 1-3) will appear at the top of each printed page. Let’s say you have a report heading in rows 1 through 3 and column headings in rows 4 and 5. The rows you selected don’t have to be at the top of your worksheet – i.e. Also, you only select entire rows (or columns) to repeat. The rows (or columns) to repeat have to be adjacent, for example you can’t select rows 1 and 3, but not 2.

To get one or more columns to print on the left side of each page, click in the Columns to repeat at left box, then click on the column or columns you want to have printed on each page.

You can select multiple rows by clicking on the first row and dragging to select a range of rows. Then, with the Page Setup window still open, click on the row of your choice.

To get rows from your spreadsheet to appear at the top of every printed page, click in the Rows to repeat at top box.

Click the Print Titles button in the Page Setup section of the ribbon.

Click the Page Layout tab on the ribbon.

This lets you print a report heading and/or column/row headings on each page without having to actually place them throughout your worksheet. This month I’ll show you how you can choose rows or columns to appear on every page when you print. Last month I talked about how you can freeze rows or columns in an Excel workbook so that your headings stay visible on screen.